12-1-14 Core Team
Agenda:
- Overall timeline on permitting and design for
infrastructure
- Scope of civil engineering beyond wastewater and
stormwater- - power, water, driveways etc
- Budget for all of the above
- Plans for cabins and other demolition
- Scope for 35th anniversary
“unveiling”- Sketchup, wood model, pretty drawings, display for lobby
- How do we batten down our overarching estimates
for Phase 1 in terms of capital campaign- Dave T. and I will be working on
grant proposals in Dec/Jan and need to make sure we are on the right page
- Scheduling January date for half day/all day
Core team pow wow- get all members of the team up to speed and on the same
page. Need to define agenda for that day and deliverables/goals
In attendance: Kate, Kinny, Elizabeth and John (by
phone)
Act 250: We discussed the scope of work for the Act
250 permit process. Kate spoke with Peter Lazorchak last week (who was recently
injured in an accident and sustained a concussion so couldn’t be in attendance)
and he recommended that we initiate the Act 250 permitting process even while
the stormwater and wastewater were still in design development; there was no
reason to hold off and the three permits could be worked on in parallel. Kate
reviewed the application requirements for a “minor” or administrative amendment
to an existing Act 250 permit. Key is defining the scope of what we’re asking
for in this round of permitting- we decided that we would go for infrastructure
plus the first two buildings (one shop and one dormitory) as that seemed reasonable
for what we plan to tackle in the next 2-3 years. We need to get basic
estimates for the following: site preparation, buildings (# of square feet and
$ per square foot), roads and parking, utilities, landscaping. The total of
these items will determine the fee (total cost x $.00540). Therefore on a
million dollar project the fee would be $5400. Elizabeth confirmed that unless
we have an abutter who thinks a hearing is necessary, we should be able to do
this with a simpler administrative amendment.
Timeline: We discussed how much of the work to be
done at this point unfortunately hinges on Peter Lazorchak, our civil engineer.
Kate will check in with Peter later this week to see if he’s feeling better and
to try to get a sense of the timeline and what is on his plate and how much
attention he is able to give to this project. Kate will also ask him who the
contractors are that we might want to approach for bidding on the earthwork- we
couldn’t come up with any names other than Kingsbury Construction. Another
question for Peter is how much time it will take to do the civil engineering
design- driveways, water, power etc. once the stormwater and wastewater details
are more complete. JC made some amendments to the draft timeline that I had
sent around (see attached- JC can you send me the Excel version so we can
continue to edit and refine this?).
35th Anniversary: Date is set for the
weekend of July 18th. We would like to use this as an opportunity to
unveil the master plan and talk about the future of Yestermorrow. The plan is
to have a SketchUp model of the site created by April 1st as well as
a physical wood/cardboard/3d printed model on hand (Elizabeth said she would
check with her son who works at AutoDesk to see if he might be able to help
with that), and then invite members of the YM community to submit either a
digital model and/or a handmade model of one of the buildings defined in the
master plan as a way for them to contribute their ideas to the process. Files
must be submitted by July 5th so that we have time to get everything
combined together into the master model, and design the “fly-through” to be
projected as part of the presentation. Kate will send out an initial Save the
Date for the 35th in January, and then we will send out more details
and invitation to design in May. Kate will take a first crack at a one-pager
defining the program, guidelines, principles for public distribution as part of
the design exercise. We reiterated the importance of defining expectations for
this exercise- it is NOT a competition, it is considered a fun way to get input
from a variety of people and get them excited about the process. We need to
come up with a plan for how to manage the designs that are submitted and
provide feedback on them. However, we do plan to engage a professional
architect/designer to do the actual design of the buildings, potentially using
some of the “best of” ideas as inspiration/guidance (after vetting by the Core
Team).
Next Meeting: we are hoping to find a day in January
when we could get the whole Core Team together for a day-long meeting and
really have a chance to walk around the site, dive into some of the nitty
gritty details, review the draft program package, and design work to date. John
will connect with Bill to try to find a couple of potential days that would
work for them, then we will check with the rest of the team.
Other items: Kate is really hoping to get some
clarity on the timeline for summer 2015 since it affects planning now for cabin
lodging, and we need to reach resolution about the future of Pine and Strawbale
cabins, whether they are to be deconstructed, moved etc. so she can figure out
a logistics plan for making that happen. Since we are taking bookings now for
summer classes we need to know what lodging will be available and when. Kate is
also looking for feedback on the Our Transformation draft document she sent out
last week (also attached).
